How Members contract with Londonderry Chamber of Commerce.

Who we are and how to contact us

Londonderrychamber.co.uk is a site operated by Londonderry Chamber of Commerce (“Chamber”).

Chamber is a not-for-profit membership organisation which works to create the best environment for business and economic growth for members (“Members” or “You”) in the North West of Northern Ireland.

Membership of Chamber is subject to the provisions of the Memorandum and Articles of Association of Chamber (“the Articles”) (available on request or from Companies House) and in the event of a conflict between these terms and conditions and the Articles, the Articles shall prevail. Members agreed to be bound by the Articles and such other by-laws of Chamber as are in force from time to time.

Our Membership Terms

Any business either public or private, or individuals in a business environment, may apply for Membership, the terms of which are governed in detail by the Articles.  In particular, please note the following Articles:

9.         The Chamber shall admit to Membership an individual or organisation who or which is in business or is engaged or interested in commerce, and who or which:

(a)       applies to the Chamber using the application process approved by the Directors which shall include the payment on application of the relevant annual subscription; and

(b)       is approved by the Directors.

11.       The Directors may in their absolute discretion decline to accept any application for Membership and need not give reasons for doing so.  If an application is refused by the Directors, any subscription fee already paid by the applicant shall be returned.

16.      The annual subscription to the Chamber shall be at such rates as may from time to time be fixed by the Board and shall become due and payable in advance on such date or dates as the Board may from time to time determine. For the purpose of fixing the annual subscriptions the Board may by By-law or otherwise from time to time divide Members into categories and fix different rates of subscription for different categories.

19.      A Member may terminate Membership by giving notice in writing at least three months before the day when their subscription shall next be due. If no such notice is received the Member shall be liable for the subscription for the ensuing year which shall be a debt due to and legally recoverable by the Chamber.

20.      Unless the Board shall suspend the operation of this Article from time to time for a period either generally or in any specific case or cases a Member shall automatically cease to be a Member:

(a)       if being a company an order shall be made, or resolution passed for winding up otherwise than for the purpose of reconstruction;

(b)       if being an individual is adjudicated bankrupt;

(c)       if being an individual he or she is or may be suffering from mental disorder and either –

(i)        he or she is admitted to hospital in pursuance of an application for admission for treatment under the Mental Health (Northern Ireland) Order 1986; or

(ii)        an order is made by a court having jurisdiction (whether in the United Kingdom or elsewhere) in matters concerning mental disorder for his or her detention or for the appointment of a receiver, curator bonis or other person to exercise powers with respect to his or her property or affairs; or

(d)       if failing to pay the prescribed subscription within six months of the due date.

22.      Members shall be entitled to vote at meetings of the Chamber in accordance with the subsequent provisions of these Articles.

Where a business that forms part of a group of businesses successfully applies for Membership, this does not entitle any parent or subsidiary of the business, or other subsidiary of any such parent to become a Member. Each business within such a group shall be required to apply separately for Membership.

Membership Fees

Members must agree to pay an annual payment (Annual Subscription) to the Chamber, the sum of which is set by the Chamber from time to time.

Members must agree to make a payment which is equal to the Annual Subscription on the date that an application is made to become a member of Chamber and annually thereafter.

Membership fees correspond to the number of employees in the member company. The Chamber reserves the right to cancel or amend a membership if these details provided to the Chamber are deliberately misleading.

Events/Activities

All events must be booked and paid for in advance.

Cancellations may be communicated by telephone or in person but must be confirmed in writing. Failure to cancel in writing could result in 100% of the charge being incurred.

Cancellations less than 3 days before the event/activity will be charged at the full rate.

Cancellations less than 7 but more than 3 days before the event/activity will incur 50% charge.

Cancellations up to 7 days prior to the event/activity will incur no charge. (This is not applicable to events such as the Annual Dinner or lunch events, see below)

Dinner/Lunch Events

Cancellations less than 14 days before the dinner/lunch event will be charged at the full rate.

Cancellations less than 28 days but more than 14 days before the dinner/lunch event will incur a 50% charge.

Cancellations up to 28 days before the dinner/lunch event will incur no charge.

By being a Member, you grant the event organisers full rights to use the images resulting from event photography and / or video filming, and any reproductions or adaptations of the images. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and Chamber publications.

Rules about WhatsApp group for Members

The purpose of this group is to enable Members to be in direct contact and create a sense of community.  To share ideas, plans and success stories, building strong business connections that build a successful North West. 

The following house rules are designed to ensure the group chat is as effective as possible:

  • Messages should be kept to business hours.
  • If messages can be exchanged between Members outside of the chat, this should be done to minimise the volume of messages exchanged inside the chat, which can cause some Members to mute the chat.
  • The sharing of offers for Members to avail of is encouraged. 
  • Direct requests for donations are discouraged.  

Our Purchasing Policy

Chamber’s purchasing policy aims to support our Member organisations on a preferential basis where possible. If there is no alternative but to engage with vendors outside of our membership suitability is measured against identified criteria in each purchasing decision, with local suppliers prioritised.

The Chamber Executive team consists of four team members: the CEO, the Business Development Executive, the Marketing & Events Coordinator, and the Accounts Administrator. All team members have a purchasing role within their own remit, with final approval given by the CEO in all situations.

Multiple quotes are requested where possible to ensure suitability for purpose and value for money.

Invoices are raised by the Accounts Administrator, including bank details and payment terms and options.

Third Parties

No rights are conferred on any person who is not a party to these terms and conditions.

Disclaimer

Chamber gives you no warranty or assurance about any recommendations or referrals we make in respect of third parties and the services they supply. You should satisfy yourself as to the suitability of any such third parties and the services they supply for your purposes. All implied warranties and conditions are excluded, to the maximum extent permitted by law. Chamber only provides you with such recommendations and referrals on the basis that all representations, warranties, conditions and other terms are excluded to the maximum extent permitted law (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill which, but for this legal notice, might have effect in relation to any referral or recommendation).

Errors and Omissions Excepted

Every care is taken to ensure that all information on Chamber publications including the website, and e-newsletter is correct. However, there may still be errors and we apologise for any inconvenience that this may cause. If you find an error or omission, please let us know, and we will correct it as soon as possible after verification.

Complaints

Should you have any complaint about your Membership, you should contact the CEO in the first instance and the matter shall be investigated through the Chamber’s complaints process.

Assignment

Rights or obligations under these terms and conditions of Membership shall not be assigned without Chamber’s prior written consent. Chamber shall have the right to assign or otherwise delegate any of their rights under these terms and conditions of Membership upon notification to the Member. Which country’s laws apply to any disputes?

If you are a consumer, please note that these terms of use, their subject matter and their formation, are governed by Northern Irish law. You and we both agree that the courts of Northern Ireland will have exclusive jurisdiction.

If you are a business, these terms of use, their subject matter and their formation (and any non-contractual disputes or claims) are governed by Northern Irish law. We both agree to the exclusive jurisdiction of the courts of Northern Ireland.